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Boost Enquiry Numbers:
Make Your Contact-Us Page So Easy To Use

Most website visitors clicking through to your Contact Us page have not yet made up their minds.
(It's true a few will be past clients searching for your phone number – but they'll probably get that from your Homepage, won't they?)
On your Contact Us page, most first-timers are still looking for clues, still seeking reassurances.

Because you want enquiries, this is the Most Important Page on your website – its performance is critical to your website's productivity.

We've already discussed ways to provide reassurances at this last moment decision-point. And next I will show you how to adjust your subsequent processes to be the most productive and profitable they can be - see details at the bottom of this email.

Now let's look at the actual contact methods you provide. Let's see how they can be improved to make it as easy as possible for nervous potential clients to use.

Provide a choice of communication channels

Give people the chance to use their preferred method of contact.

1. Phone-call

Provide your general enquiries landline. Make sure the number is displayed in a large font size so that people using their own landline can see it easily as they dial. This will allow them to get it right first time, and to avoid any double-checking frustrations as they dial. Then they will be clear of mind and easy to help when they get through to your receptionist.

  • You can also make the number into a very-user-friendly button to press on mobile phones. Because mobile phone usage surpassed desktop devices in May this year (2019), this is very worthwhile for private clients.

  • On this subject, your answerphone message is an important function with make-or-break implications. Administratively correct messages can be very unfriendly and leave enquirers feeling rebuffed.
2. Email

Provide your general enquiries email address. Make sure it is displayed as a functional link so that people don't have to type the whole address into their email app; they can just click on the link and their software will be automatically brought up for them.

  • You can go further and write the title and even parts of the body.

  • But do avoid “Enquiry via website”: while it's technically correct, it is dehumanising to the client and could raise sufficient negative feelings to stop the enquiry then and there.
3. Webform

Research says people hate these forms. They require lots of typing and on a mobile phone that's very difficult. Research also says that the fewer fields you present the more likely people are to try to use it. So consider the balance between putting people off and making it easy for admin systems to route or respond to the email appropriately.

  • Avoid the word “Submit” - it implies loss of control and even surrender, which may inflame antagonisms already present in their legal circumstances.
4. Fax.

Fax usage by the general public has shrunk to near zero. While this method may be important for some professional colleagues, it is unlikely to be used much by would-be clients.

5. Live chat app

This texting channel works for both mobiles and desktops, and will help hearing-impaired clients and those in very windy or noisy conditions. It is easily supported by reception staff.

6. Chatbot

This is an artificial intelligence version of live chat and can help in limited ways.

Motivating people to enquire

Nine out of ten people with a legal need do not contact a solicitor, according to the SRA. Some are just too nervous of the authoritative aspect of solicitors. They may be worried about looking foolish, confidentiality, loss of control, losing in litigation, fees or other things.

While providing choice will help people, offering too much choice can induce mental paralysis and rejection. Plain and simple has its attractions.

The challenge for you is to make your Contact Us page as easy as possible to use – both technically and emotionally.

Most law firms' Contact Us pages appear to be designed as after-thoughts. The assumption is obviously that potential clients will have made up their minds after reading the relevant parts of the rest of the website, and only go to the Contact Us page to get the mechanical details of how to make the enquiry.

But with a clear invitation, a summary of reassuring facts and a very-easy-to-use contact method, a higher proportion of website visitors will actually enquire. Some of these may be from the nine who don't currently contact a legal adviser, and others may prefer your new user-friendly style over your colleague-competitors' more traditional styles.

Your Invitation

"With the changes to the SRA Handbook coming in November of this year opening up the market to non-law firms it is more critical than ever that Law Firms and individual solicitors take a long, hard look at what really drives success. The time when to do nothing was an option is rapidly disappearing." (LexisNexis Bellwether Report: The Good Solicitor’s Skill Set, 2019)

If this is important to you, and you want to explore ways of improving your Contact Us page to stimulate more enquiries – or better-suited enquiries – please RSVP here.

How To Encourage Nearly-Clients Hesitating To Contact You

It is a human trait to hesitate before stepping into risky situations.

Entering unknown territory or interrupting someone perceived to be powerful causes most people a moment's doubt. Even when their own issues may be pressing, and they see you as their salvation, they may still delay.

So if we want them to act we aim to actively ease people's natural worries.

Build Essential Trust

There are various ways we can nudge them.

  • Present an absolutely explicit invitation.
  • And make it warmly welcoming.
  • And make it dead easy to RSVP.

In a very recent survey of solicitors, the Bellwether Report says they feel thatinspiring trust is the third most important attribute to thrive (out of a list of 22).

Trust is...
I suggest this is the factor that will help you encourage nearly-clients who are hesitating to contact you.

Unfortunately, solicitors are not known for their people-skills.

People are not very trusting of solicitors

An IPSOS MORI poll in 2017 showed that the general public trust solicitors less than the ordinary man-in-the-street.
(Mind you they trust politicians a great deal less!)

What To Do?

I suggest:
1. Take a look at your competitor-colleagues' websites – their Contact Us page.

2. Check whether it has any form of invitation.
You'll find a very large proportion just give the facts: addresses, numbers, a webform and sometimes a map.
    No invitation. No explanation. No encouragement.
    Not making much effort to build trust...

3. Compare your own Contact Us page.
If it is similar, I suggest you replace that style with one more tailored to clients' needs.


To write an easy-to-accept invitation on your Contact Us page, include:

  1. A very brief summary:
    1. A short list of what problems you solve
    2. A reminder of what you provide before the legal work
    3. A recap of your proofs-of-ability
  2. An explicit invitation written as a real person
  3. And then provide methods of contact
  4. And make the phone number a button for mobile phone users.

(Much of this I have previously written about - like "Do you benefit from Law Society advice to clients choosing a firm?" Other compilations are available here.)

All this means that your website 'contact us' details will be below the fold, forcing people to scroll. They will read – or at least scan – your persuasions as they scroll to find it.

So all the positives will be foremost in their mind at this critical moment.

Long pages like this can double the number of email contacts you receive.

If you would like writing this to be a painless task, I can ghost-write it for you.
Please get in touch to discuss how this would work for your firm.

Secret Taxicab carries clients to new virtual entrance

Your Homepage is NOT your most useful webpage.

Everyone used to think so.
It seemed logical that visitors should come through the front door and make their way to their preferred area. Hence its name.

But search engines have turned that assumption on its head.

As a sort of taxicab service, they now take people as close to the best destination as they can. That means the best match between what they understand the searcher wants to find out and what is available on the internet.

This means your Homepage is NOT the most important one to work on.
Not even the second most important, in my opinion.
So all the designwork lavished on it is not worth as much as you would have thought.

Your Most Important Page

Instead, your attention should be on your Contact-Us page. If people visit your website but then don't get in touch with you, all your work has been wasted.

So once arrived, visitors have to be guided towards your Contact-Us page, and that page has to work at maximum efficiency.

Your Secret Second-Most Important Page

Search engines strive continually improve their machinery. Google made 3200 algorithm changes last year. On average, several times a day – including Sundays!

Recently, they have focussed on the page where all your most explicit answers are:

Your FAQ page.


FAQ page

Only 7.45% of solicitor's firms have a FAQ page – I checked.

Whether they all structure it most effectively (see below) is an open question. It needs more work than simply writing the words.

Here's how you can hail the cab to this secret opportunity

Google has recently created this is new opportunity, so now is the opportunity to overtake 92% of your competitors.

To help Google land potential clients in the best place in your website, and derive the most benefit for your firm, you need to do seven things:

  1. Make sure your FAQ page is structured in a Question and Answer format

  2. Make sure your FAQ page is suitably titled

  3. Make an index of all the questions at the top of the page for fast access

  4. Sort that index into categories to speed up access even more

  5. Make internal links from each Answer to your pages with further details

  6. Make sure your Structured Data fully informs search engines of the contents

  7. Notify Google directly of your update so there is no delay or confusion

If you have any Questions about this, please ask. I'll answer as quickly as I can.
Or if you would prefer this done quickly for you check this Website Revitalisation Project.

Just A Harmless Myth?
Competition between legal colleagues

Over-crowded? The legal marketplace? Really?

LexisNexis research repeatedly describes the industry as competitive:
1. “an increasingly competitive marketplace” What Clients Really Want
2. “competition heats up” Age of the Client
3. “competitors may find themselves scrambling to catch up” The Changing Face of Law 
4. “increased competition”  The Culture Clash – Solicitor Confidence vs Client Power 
5. “The sooner firms take the leap across the divide, the faster they’ll outpace the competition.” The Race To Evolve
6. “The market for legal services is extremely competitive”  5 Ways Law Firms Can Add Value To Their Clients
7. “without a genuine competitive edge, there’s even more pressure on firms to compete on the basis of fees”. The Age of the Client

May I quickly check that? - please let me know:

Do you agree with all that research? Yes, that is how I find things here.

Or is your experience very different? We don't find a lot of competition.

Your answers will be treated confidentially
and will be used to discuss the issue in a following blog email.

Thank you very much in advance, Dave

Which is the most important page on your website?

Convince People They Personally Will Be Better Off Approaching You


Tracing a first-timer's journey from “I've never heard of them” to “That's interesting, but...”

  1. You've attracted potential clients attention
  2. You've promised them an advantage from working with you
  3. You've found a way to prove that it's no empty claim

Now you have to convince them that all the above actually applies to them as individuals.

That means getting beyond “That's interesting” to “I want...”.

You'll probably recognise yourself in that situation. Discussing a new car with the salesman. Trying a different style of suit with the tailor or dress-maker. Discussing a home extension with an architect.

You feel warmly towards the product, and perhaps also fairly trusting of the professional.

But then what?

Generalisations and abstractions do not convince hesitant humans. 
At this stage, the opportunity has to be relevant to you, the individual.

The process leaves the marketing arena of speaking to many and focusses down onto speaking to the one who is at the stage of deciding. The language of sales helps here: “Will it really work for me?”.

That question is not about the outcome of their professional issue.
It is about asking for an appointment to (maybe) instruct you to act for them.

So you want to encourage individuals to make contact while the issue is still 'live' and while there is a suitable window in which you can act. Normal hesitations – delays, jitters, stage-fright – may make matters worse for them and more difficult for you.

Part of your work is to put people at ease. Even in your marketing.

Remembering your own experiences in this situation – before you physically act, you have to be pretty sure in your own mind.

If you're not sure yet, there are voices in your head asking if it's a scam, if there's more you need to know, or maybe there's something better elsewhere. Action stays on hold. You're interested but not convinced.

Remember, it was only a couple of moments ago that they were browsing around five or six options on Google's search results page.

How can you convince first-time potential clients when you can't actually speak to him or her yet?

The most important page on your website

After all your work, leading these visitors from your introduction through various stages to the point where they would short-list your firm, you want them to contact you.

The place where you do your encouraging when it is the best time to do so, is your most important page.

Your 'Contact Us' page is where the action happens, if it's going to.

But if people hesitate on the brink, what can you do to help them act?

When visitors arrive on that page, they have accepted your proposition so far – up to a point. On that page, you have to edge them towards feeling convinced.

An explicit invitation helps to cut though uncertainties.
Here are three more subtle tactics that help.

Summarise

FBI negotiators, used to dealing with frightened kidnappers, have found that summarising progress so far is really helpful.

It keeps people focussed, it reminds them of what they've agreed with so far, and allows a pause (because it's NOT pushy).

Speed Up

In that summary and/or after it, you can change your tone of voice slightly. Because you are repeating familiar chunks of information, you can speed up.

Say the same thing but in shorter sentences. Use shorter words, shorter paragraphs. If visitors read at the same pace, the message will speed up and help to reach what you could call 'activation speed'.

Simplify

Most Contact pages only provide information: phone number, email address, office address, sometimes a map, often a webform.

Research shows people hate webforms – very few use them. So you could simplify their decision by giving them simpler ways to contact you. In e-commerce, one large button works very well – one press and the decision is made. The details come after: the decision is made as simple as possible. 

In summary, your Contact Page is your most important page. 
If it doesn't work then all your other pages just provide research data for browsers. It is the place where most websites waste space – they just provide dry information and leave would-be clients teetering on the edge.

Your other critical pages are the Home, Services, About and Error pages.
These five make up our smallest, fastest and lowest-cost re-tuning project. 

Discover 'Just The Essentials' here.

What stops people who desperately need your advice from reaching you?


“There is evidence that only a third of people with a legal need seek any kind of third party advice.” (SRA, June 2017, Consumers of legal services – levels of unmet legal need)

There are several well-known reasons

In a democracy, we have free access to legal advice. So there must be powerful reasons why the majority of society do not seek the help they need.

The SRA discusses other research that has found that 63% of people do not believe that professional legal advice is affordable for ordinary people. That is a majority!

Such a powerful belief like that is likely to stop them before they make any attempt to explore the possibility. So they go for online chatroom advice or just cross their fingers and DIY by guesswork.

Also, more than three-quarters (76% of the public) believe that the justice system is not ‘fair and transparent’. They expect to be tricked or let down by professionals who put 'the system' above client's interests. (Though, or course quite what people image 'the system' to be will vary greatly!)

And worse, even more people (81%) find the justice system intimidating. So even if they make a start on searching for help, they are vulnerable to being put off.

The SRA concludes “It seems there is a difficulty for people accessing legal help, and, in parallel, for law firms attracting clients”.

A less-well-known reason

Another issue lies in psychological causes rather then economic or sociological areas.

The connection between these two difficulties (ie for clients and for firms) probably revolves around communication problems.

  • First-time clients have no experience in asking for help. They don't know the ropes. They are often already in an emotionally-charged state. They are cautious. Humans will do more to avoid a second loss than to regain the first loss – often by taking flight.

  • Solicitors may have insufficient training about interaction with potential clients. And they have detailed codes of conduct about contact with the public to maintain ethical activity but may also cast a miasma over this area.

Extending the SRA's conclusion above, it seems that both groups need encouragement to venture forth.

Invitation: the missing step

Human beings are very territory-aware. We verbally invite people into our houses. We wait for an invitation before entering someone else's house.

We check the signs before entering a shop. We hesitate ahead of an office door. We are diffident on arrival at a party even if we've been formally invited. We are politely cautious about these things.

Similarly, our first time at a new dentist. Or a new barbers. Or even a new restaurant.

And especially, our first day at a new job!

The more hesitant we are, the more we feel we need to be invited. We become aware of what we could lose. We need the clear message to encourage us to take these risks.

Sometimes these potential losses are more imagined than real, but even so...

It takes a lot of nerve or indifference to walk into a lawyer's reception without knowing what sort of welcome to expect.

Invitation in advertising

All marketing aims to encourage new clients to approach your firm when legal advice and action is relevant to them. Almost all law firm advertising (adverts, websites, leaflets, business cards, etc) show a telephone number and an address.

What invitation means

But very few show any invitation. The emotional tone is “Here's the info', it's up to you now”. It's not surprising that even well-pre-disposed – referred – potential clients are hesitant to get in touch.

Old-style adverts used to include a cut-out coupon for reply – an obvious invitation. Direct mail (junk mail as we often call it) also ends with an explicit “Please call” or “Please reply”. Even party invites end with RSVP.

So we are expecting hesitant clients in a nervous state to enter unfamiliar premises uninvited. Or even call by phone to make an appointment, uninvited. Or email... uninvited.

An easy step forward

Many law firms' websites claim to be friendly. But to omit an invitation is not only daunting and in a waydiscourteous, but also self-defeating!

To prevent people who desperately need your advice being stopped from reaching you in this way, a simple invitation will surely help.

This offer to lay-people should probably be even clearer than your usual communications.

The wording is critical. Just as the law relies on careful use of words, so does marketing.

Your best invitation is to write as person-to-person as you can. Without knowing their name at that stage, you cannot get very personal – but you can be personable!

Going Carefully...

Adding a few pleasant words to a website takes only moments. Most explicit on your Contact Page, this invitation can run thematically through your website, your leaflet and your adverts.

Website changes may be quick but this is not to be rushed at in a random sort of way.

  • Any additions must fit congruently with everything else. A few politenesses scattered around an intellectual treatise is more likely to produce disbelief than anything else.

  • The opportunity also allows new messages about other aspects of what clients want, and what the firms wants – to the possible benefit of both.

  • Redesigning this first stage of the 'first-enquiry to loyal-client pathway', there is much more you can do to show yourselves as available, welcoming and caring.

I'd like to invite you (explicitly!) to chat if you are too busy to concentrate on these details. Ask me to do it for you on 01983 614 795. Or email here. 

Clients think we're NO DIFFERENT to our competitors: so how can we attract them?


“My product is very similar to that of my competitors;
the price is the same, and our delivery is the same.
How can I get the customer to buy from me, instead of the other man?”

65 years ago, Alfred Tack, sales trainer, wrote that*.
He advised:
“All things being equal, the customer will always buy from the salesman he likes best.”

Check with yourself for a second: do you do the same?
If the only difference between two shops is how nice the staff are,
do you prefer to go to the 'nicer' one?

Alfred Tack wrote this in the days of the travelling sales representative.
Nowadays that job is often done by the website.
And for professional services, people enquire through the website as a first step, rather than actually buy (instruct you) through it.

So maybe we should update his advice:
“All things being equal, the client will always enquire through the website he likes best.”

This seems doubly important with professional services as they are invisible until they are in action.
People can't see what they will get beforehand.

So clients focus on feelings: they would rather work with professionals they like and get on with.

That all leads on to the question:

“How can I make our website more likeable?”
(I don't mean 'like' in the facebook sense, I mean 'more engaging'.)

My advice is this:

Rather than only describe your team as friendly in one sentence – demonstrate friendliness:

  1. Aim to welcome visitors rather than simply announce who you are
    (so that means your Homepage)
  2. Aim to make your invitation to call or email as friendly as possible
    (at least on your Contact page)
  3. Aim to be as likeable as possible in your writing
    (ie everywhere else!)

Differentiate Your Firm: write a likeable website

1. Aim to actively welcome visitors rather than simply announce who you are

The great majority of professional websites focus almost entirely on proving how professional their services are. There's nothing wrong with that subject, but would-be clients want more reassurance than that.

What 'welcome' means.

So I suggest you write your Homepage as you would want to be greeted by another professional firm in a different sector – for instance, private healthcare. If all of a sudden you found you needed these services quickly, what explanations would help you feel comfortable?

This means writing in a conversational tone - if not actually to your audience in the first person, then at least with their point-of-view in mind.

2. Aim to make your invitation to call or email as friendly as possible

What Invitation Means

In a new situation, most people feel uncertain and nervous about what to do, especially in the earliest stages.

So rather than simply providing contact information, include at least one sentence on your Contact Page that actually invites contact.

Many Contact pages look more like administrative application forms then invitations...

Say that they are free to get in touch, or even ask them to do so with a 'please'. And remember to echo this on every other page where you leave your contact details.

3. Aim to be as likeable as possible in your more detailed writing

On every other page, write in a friendly tone rather than an authoritative way. First-time clients will usually be much more sensitive about how they might get on with you than almost anything else. 

Oxford English Dictionary definition of Trust

Imagine yourself weighing up a consultant surgeon – trust and reassurance comes first, techniques and implications come second.

So provide information about languages spoken, cultural variety, gender variety as well as years of experience and specialisms etc. Give the information potential clients want.

* 1000 Ways To Increase Your Sales, 1954, Cedar Books

Can Marketing Help Us Work Smarter?

Marketing is often thought of as an interface function: mainly for attracting clients.
It's true, that is usually the primary function...

But the disciplines of marketing can help inside the professional firm too.

  1. Encouraging coherence in a dispersed team
  2. Simplifying paperwork to save time and reduce stress
  3. Improving client satisfaction to boost repeat business

These are all about communications-led human issues, rather than professional knowledge, skills and judgement.

Simple, cheap and easily accepted methods can make work easier, more productive and more profitable.

1. Enhancing Teamwork

Professional work varies case-by-case. Almost by definition, things change each time. An important part of the work involves adapting techniques to achieve the required result.

In a team, there will usually be different personalities as well as different cases. Managing the variety to keep the business efficient within the professional ethos takes time and effort.

However, tailoring the routine methods and the paperwork that supports them can help. The relatively new psychology of 'nudging' seeks to help change behaviour in gentle ways. It can help team members work more coherently – quickly, smoothly and cheaply.

2. Easier-to-use Paperwork

Administrative systems can cause stress for professionals - usually in unintended and accidental ways.

But diaries, forms, databases and websites can be redesigned to make more sense for the professional task in hand rather than the administrative task. And in doing so, this canimprove the quality of records.

3. Encouraging Client Bonding

Repeat business comes from happy clients. The client-care aspect of daily work can have questionable relevance to the immediate professional task, and yet it is essential for the business.

This means tackling glitches in the working relationship as soon as possible. And proactively building a good working relationship. Encouraging team members to give this area attention can also benefit from 'nudging' systems.

Work smarter, not harder!

Stress affects professional firms – accountants, architects, bankers, IFAs and IT consultants, with teachers at the top of the list and solicitors coming second.

Productivity is reduced by too-high stress levels, and lowered productivity causes stress... sometimes in a circular fashion.

Rewording some key parts of your systems can help on both counts.
Do you think it might be worth exploring?

Does Your Website Give Potential Clients What They Want?

Your website has a vital job to do in attracting more enquiries.

The Law Society, the Solicitors Regulation Authority, The Guardian and the Citizens Advice websites advise people searching for and choosing a solicitor.

In total, they list 10 issues that potential clients feel important.

These are marketing clues that help you to help potential clients.

When people search for professional services, they want quick answers to a few key questions. These are natural questions about preliminary preoccupations before the professional matter is addressed.

Including these answers on your website will make a good impression. People will be impressed by this evidence of your helpful caring attitude, and they in turn will:

  • be more likely to read the rest of your website more thoroughly
  • be more likely to shortlist your firm than your colleague-competitors
  • and be more likely to email or phone you sooner

Here is a list of those ten issues in the form of a Quick Self Assessment (2 minutes).

Of course, not every interested visitor will want all ten answers. But the more answers you provide, the more likely you are to reassure more people enough to actually enquire.

The new LexisNexis research white paper "Client Experience: The new differentiator for law firms says:

"Client experience is emerging as the new frontier on which law firms are competing.
This is not surprising in the larger context of professional service firms: big four accounting firms and firms in management consulting have been through a similar journey.

However, a focus on client experience is new to many law firms, especially in the light of past research that shows persistent disconnects between them and their clients. The repositioning has not been easy. Many have invested in client facing technology, but payoffs are slow. More generally, law firms appear to be struggling with the question of how best to improve their client experience to the point of differentiation."


The results of the Quick Self Assessment will be a unique-to-you review - which I hope helps you in planning your website update, most obviously your About Us page. This is a small example of how you can become more client-experience focussed.
(If I might be able to help with that, please just send me this email and I'll call you.)

All the best, Dave Simon

Law Society advice to clients choosing a firm:
"weigh three important considerations"


“Our advice to consumers is to make decisions about the legal services you use based on a balance of considerations. Price is of course important, but so also are the range and quality of services you get for your money, and the client protections offered by the provider.” (Law Society, 6 December 2018)

Do you help potential clients choose your firm by providing those three sets of information? 

The law is all about the right choice of words.
So is marketing your business. 


"Client protections" and "quality of service" seem to be least often written up on firms' websites.

Most websites are designed as announcements.
Their evident job is to inform potential clients how the firm can help. They list the services provided. They often provide a little 'human interest' background too.

  • But law is increasingly competitive - 3000 more solicitors every year. 

  • And more people check law firms websites than ever before - perhaps 96% of them* - even if they already have friends' recommendations. 

There is more you can do to attract enquiries.

Potential clients entering a new professional area for the first time are likely to want as much reassurance as they can get. This easy-to-overlook aspect of your presentation makes a difference to their assessment of your firm and hence your number of enquiries.

Beyond your website design, development and refresh project:

1. SEO (Search Engine Optimisation) may get you in front of more viewers.

2. HCO (Human Choice Optimisation) makes it more likely people will chose your website from a Google list, enjoy it and then contact your firm in real-life.

It means introducing as much welcome into your website as possible. And making your invitation to get in touch as explicit as possible. With only small changes to your preferred style.

This new tone feels more friendly to your potential clients and also sets you apart from your competitors. It's especially important if you already describe your people as "friendly" - with the rest of your website demonstrably confirming this.

I do hope this is useful, Dave

PS Evidence suggests that only around 10% of people buy on price alone.
Therefore the Law Society's other two considerations must be more important to more clients.

* Source: Google Consumer Survey, Nov 2013

 

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